Accounts Payable & Expense Specialist

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The AP (accounts payable) and Expense specialist is responsible for overseeing multiple financial processes within an organisation, including accounts payable, expense management, accruals and credit card operations management.

This role plays a crucial part in ensuring accurate and timely financial records, verifying expenses, timely payments and supporting the overall financial operations of the organisation. The specialist collaborates with various stakeholders, such as vendors, employees, and internal departments, to facilitate smooth financial operations.

• Invoice Processing: Handle vendor invoices in NetSuite, ensure correct coding, approvals, and timely payment.
• Vendor Management: Maintain vendor records, resolve payment issues, and ensure payments follow policy and agreed terms.
• PO Support: Work with procurement to issue and track purchase orders and resolve mismatches with invoices.
• Expenses: Review employee expenses in Expensify, check policy compliance, validate receipts, and reconcile with corporate cards.
• Recordkeeping & Closing: Maintain accurate AP and expense records, support month-end/year-end tasks, and assist auditors.
• Process Improvements: Identify and implement ways to streamline AP and expense processes.
• Systems: Use accounting and expense tools effectively and support system enhancements or upgrades.

• Experience in accounts payable, expense management, credit cards, accruals, and PO management (minimum 1 year in AP required).
• Strong understanding of AP principles, expense policies, accruals, credit cards, and PO processes.
• Familiarity with NetSuite, expense tools, and strong Excel skills; Expensify, Floqast, and ZoneCapture are a plus.
• Excellent attention to detail, accuracy, and problem-solving skills.
• Strong communication skills and a continuous-improvement mindset.
• Team player with flexibility.
• Fluent English; additional languages (German, Spanish, Portuguese) are a plus.

Join us to shape the future of banking, where your professional growth is equally as valued as your personal well-being.

• Competitive base salary
• Company equity for all
• Learning and development opportunities
• Hybrid/Remote working (location dependant)
• 30 day working abroad
• 4 week paid sabbatical after 5 years service
• Additional benefits based on location

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As part of the recruitment (or HR onboarding) process, you will be required to obtain authorized criminal background and credit screening results, as well as be queried against a sanctions/anti-money-laundering/counter terrorism financing/politically exposed persons screening service and your employment is conditional upon approval of these results.

At Mambu, we encourage all interested candidates to apply, even if they don't meet every listed qualification, as we value diversity and recognize that experience doesn't always perfectly align with job descriptions. We are committed to providing equal opportunities for applicants with disabilities; if you need assistance during the application process, please contact talent.acquisition@mambu.com.